Complete Race Planning
Full Turnkey Service from Logo Design to Finish Line
We handle everything except sponsor solicitation
Everything You Need for a Successful Race
From initial concept to post-race cleanup, we manage every detail of your event
Initial Consultation
We start with understanding your vision, goals, expected participants, and budget to create a customized race plan.
- ✓Vision development
- ✓Budget planning
- ✓Timeline creation
- ✓Goal setting
Logo & Branding
Professional race logo design and complete visual identity through Notice Me Marketing & Media.
- ✓Custom logo design
- ✓Brand color palette
- ✓Visual identity guide
- ✓Marketing materials
Permit Coordination
Handle all necessary permits including city, county, and park permissions. We navigate the bureaucracy for you.
- ✓City permits
- ✓Park permissions
- ✓Road closure coordination
- ✓Insurance guidance
Course Design
Create safe, certified courses that meet all standards while providing an excellent runner experience.
- ✓Route mapping
- ✓Safety assessment
- ✓Distance certification
- ✓Course marking plan
Marketing & Promotion
Complete marketing package including website, social media, print materials, and promotional strategy.
- ✓Website creation
- ✓Social media campaigns
- ✓Print materials
- ✓Registration setup
T-Shirt & Merchandise
Design and production of race shirts, finisher medals, and all participant merchandise.
- ✓T-shirt design
- ✓Size management
- ✓Medal design
- ✓Swag bag items
RFID Chip Timing
Professional timing with our RFID Ultra 4 system providing real-time results and race management.
- ✓Chip timing setup
- ✓Real-time results
- ✓Age group scoring
- ✓Results posting
Race Day Management
Complete race day coordination from setup at dawn through finish line celebrations and cleanup.
- ✓Venue setup
- ✓Volunteer coordination
- ✓Race direction
- ✓Post-race cleanup
Race Planning Timeline
Our proven timeline ensures nothing is missed and everything happens on schedule
12-16 Weeks Before
- •Initial consultation
- •Logo design
- •Website launch
- •Open registration
8-12 Weeks Before
- •Permit applications
- •Course design
- •Marketing launch
- •Vendor coordination
4-8 Weeks Before
- •T-shirt orders
- •Medal production
- •Volunteer recruitment
- •Safety planning
2-4 Weeks Before
- •Final permits
- •Course marking prep
- •Packet preparation
- •Communication increase
1 Week Before
- •Final counts
- •Packet pickup setup
- •Equipment check
- •Weather monitoring
Race Day
- •5AM setup begins
- •Registration/packet pickup
- •Race execution
- •Awards & cleanup
The Only Thing We Don't Do
Sponsor Solicitation - While we don't actively seek sponsors for your event, we provide all the marketing materials, sponsor recognition signage, and promotional tools you need to attract and acknowledge sponsors effectively.
Everything else? That's our job. You focus on your community and sponsors - we'll handle the rest.
Ready to Create Your Perfect Race?
From your first idea to the last runner crossing the finish line, we're with you every step of the way.
Our complete turnkey solution includes professional RFID timing, awards and medals,
marketing services, and complete race day support.